| Up-front costYear one |
NothingWinsWins this row.No project, no capital request, no board slide. Renew and carry on. |
Seven figuresLicenses, implementation, integration, data migration, and backfill for the staff you second to the project. |
LowA migration weekend, some testing, and whatever your vendor charges to re-issue the license on new hardware. |
LowA free automated report, then a fixed-fee assessment that is credited in full against the migration. |
| Ongoing costEvery year after |
Unchanged, and risingThe per-seat license continues and grows. The hardware refresh is deferred, not avoided. |
A new subscriptionWhatever the new vendor charges, plus the integration surface you now own and maintain. Sometimes less than today. Often not. |
Higher than todayThe license survives the move and you have added a cloud bill underneath it. Two invoices where there was one. |
Half the licenseWinsWins this row.Half of what you pay for the runtime now, with hosting, backups and disaster recovery included and never a line item. |
| Time to valueUntil something is better |
Not applicableNothing takes any time, because nothing improves. The clock is only running against you. |
Multi-yearSelection, implementation, parallel running, and a go-live date that moves. Value arrives at the end, if it arrives. |
WeeksWinsWins this row.Provision, copy, test, cut over. The fastest real change available to you, and we are not going to claim otherwise. |
Weeks to a few monthsReport in days, assessment in weeks, then a mirror runs as long as you want one. Most people want a clean month-end close diffed first. |
| Risk of failureOf the project itself |
Lowest — this yearWinsWins this row.Nothing can go wrong with a project you don't run. The risk is deferred to a year you don't get to choose. |
Highest of the fourReplacements fail or overrun often enough that your board already knows the stories. The failure point is usually the undocumented rules. |
LowWell-understood work. The exposure is hardware assumptions, printing, and anything tied to the physical machine. |
Moderate — we are pre-GAMitigated by parallel running and by the old system still sitting there. But we are not generally available, and that is a real risk you are taking. |
| Business disruptionWhat your week looks like |
NoneWinsWins this row.Nobody's week changes. No project meetings, no parallel running, no weekend. |
Severe, for yearsYour best operators are seconded to the project on top of their day jobs, through at least one go-live and usually two. |
A weekend, plus a tailThe move itself is short. Printing and peripherals are the part that runs on afterwards. |
A weekend, plus assessmentFreeze Friday, run parallel, live Monday. The assessment work before it is mostly ours, not yours. |
| Do your programs change?The source you own |
No — not one lineWinsWins this row.Nothing moves, so nothing can break. This is the cleanest possible answer and it belongs to doing nothing. |
They are replacedThirty years of encoded rules have to be re-derived, re-specified and re-implemented — most of them written down nowhere else. |
NoSame runtime, same binaries. You revalidate against a new operating system and new hardware, which is not nothing. |
No, with one exceptionPrograms run as they sit. The exception: a small number of vendor-encrypted third-party programs need source supplied before we can run them. |
| Do your users retrain?The people on the floor |
NoWinsWins this row.Same screens, same keys, same muscle memory, same everything. Nobody notices, because nothing happened. |
CompletelyNew interface, new workflow, new vocabulary, for every person who touches the system — warehouse included. |
NoSame screens. Watch latency if your users are now a long way from where the data lives. |
No, except printingScreens, F-keys and field editing are unchanged and measured. Printing does change, because we are rewriting the report writer rather than emulating it. |
| What happens to your data?The files themselves |
Stays exactly where it isOn the same disks, under the recovery plan you actually have — which for most shops is a backup nobody has restored end to end. |
Migrated and re-modelledExtract, map, transform, reconcile. History is the part that gets cut when the schedule slips. |
Copied as-isSame files, same format, someone else's disk. Same backup discipline you had, unless you deliberately change it. |
Untouched, native, yoursWinsWins this row.The same keyed files, no conversion and no re-encoding, handed back on request. Snapshots, backups and DR included. |
| Vendor lock-inWho has you |
Unchanged, and hardeningOne vendor for the runtime, one person who understands the application — and the person is retiring first. |
Deepest of the fourA new vendor's data model, release cadence and license terms, for the next twenty years. Leaving means doing this again. |
UnchangedThe license moved to a new machine. The dependency did not move at all. |
Lowest, with a caveatWinsWins this row.Nothing is converted or re-encoded; programs and files stay yours in native format and come back on request. Caveat: we are cloud-only, and we are young. |
| Exit pathIf this goes wrong |
Nothing to exitYou are already there. But the exit you keep postponing costs more every year the bench shrinks. |
Effectively none, mid-flightOnce the old system is decommissioned there is no going back, and abandoning late means writing off the spend. |
TrivialWinsWins this row.Same runtime, same license. Move the machine somewhere else, or move it straight back. Cleanest exit on the table. |
Simple, and deliberately soYour old box still holds your programs and your unconverted files. Roll back to the runtime you have today. Close second, not first. |
| Who do you call at 2am?When it stops |
Your own personThe one who understands it. If they have retired, or they are on holiday, the honest answer is nobody. |
A 24/7 desk with an SLAWinsWins this row.A real support organization, contractually on the hook and staffed at three in the morning. This is a genuine advantage and we do not have it yet. |
Three different numbersCloud provider for the machine, runtime vendor for the license, your own person for the application. Expect to referee. |
Us — and we are smallYou reach the engineers who wrote the engine, not a script. We are paged when our own warehouse stops, which is usually the same page. But we are a small team. |
| Where it leaves youIn three years |
The same decision, harderOlder hardware, a smaller bench, a larger invoice, and this exact conversation from a worse starting position. |
A modern system, or a write-offIf it landed you have a genuine future and a support contract. If it didn't, you have neither — and the old system anyway. |
The same problem, new addressThe license and the single-vendor dependency both survived the move. The closet is empty. The invoice isn't. |
Half the invoice, no boxWinsWins this row.Programs unchanged, data unchanged, hardware gone, license halved — and the gaps listed on this page either closed or still clearly listed. |